OVERVIEW:Event and Judge is a web application that makes events with judging simple.
WEB SERVICE:The web service allows you to create an event, which is then hosted on Event and judge’s website. From there, people can register for the event on-line, add an item, such as a car, to the show (or as an event coordinator you can also add them). On the event page, anyone can view all items that are registered and what class they are registered in. I have written the code to handle numerous classes and judging categories.
COST:The best part is that our web service can be totally free to use! Event and Judge only generates an income from a small credit card fee for on-line registration. This fee is only collected if there is a registration cost for your event. If the event is free, on-line registration is also free. If all registration comes to you in the form of checks or cash, Event and Judge does not collect a fee for those items. Any credit card charges that come through Event and Judge will have a $0.66 plus 6% fee for each credit card charge.
ITEM QR CODE SHEETS:Print the automated item QR sheets for each registered item in the show. The QR sheet includes the event banner, item’s profile picture, QR code, information about the owner and what class the item is registered in. An item’s QR code does not change. The same QR code is used by judges, people’s choice and item info. Event and Judge knows if user is a judge or a spectator voting for people’s choice.
JUDGING:The usefulness of using our software really comes to light when the event includes judging. The judges will log in with their own user account and be able see the items they are responsible for judging (a list of cars in your case). Event and Judge really shines when a show has multiple classes with multiple judging categories. It can also handle if a car wants to pay for 2 or more register fees and enter 2 or more different classes. The categories for scoring can be anything, so they can easily be set to: engine, body, wheels, and overall visual impact. The event coordinator has access to all event items and can view a table with each judge’s score and where the car is currently ranked in each class.
PEOPLE’S CHOICE:People’s Choice exists with every class that is made and is included by default. For people’s choice, attendees will use their phones to scan the same QR Code that the judges scan (The QR code on the registration sheets). People’s Choice does not require person to create an account, it tracks the phone that is used so a person can not “spam” the system. People’s Choice works by a person voting from 1 to 10 on a car or on every car. If they voted for one car, the service assumes they voted 0 for everything else. People’s Choice also has a map with items and location of items (if tagged with GPS) that still need to be scored. Any Vendors/Sponsors that are tagged with GPS will be on will be shown on the People’s Choice map for each user.
VENDORS/SPONSORS:The web service allows users to register their businesses as a vendor or sponsor. You as the event coordinator can pick the levels of sponsorship and titles. The web service is really made to be a one stop shop for event coordinators. Once the Vendor/Sponsorships are entered into the web service, You can print the auto generated Sponsorship Package.
EVENT REGISTRATION:Preregistration can be done online at www.EventandJudge.com Or you can use the printed mail in registration form. Day of registration can be accomplished by pre-printing “blank” QR sheets that have a unique QR code. The blank sheets have areas for registrants to fill in there personal information. Someone at the event in the back ground will enter information into a laptop.
MAP/GPS:The application uses a mobile phone’s GPS to tag items and vendors with a GPS location. If items are tagged, the judges will see a map of your event that shows the location of the items or cars they need to judge. As items are judged, they are removed from each judge’s map. This makes it easy to find the cars that still need to be judged. If there are multiple judges, they each have their own judging list that is independent from the other, the scores do not get mixed up.
PHOTOS:Items that are registered can be tagged with a photo day of. These photos are used in the certificates. All photos are available on the user maps, event page, and in the event gallery.
CERTIFICATES:If you decide to use the web service’s winner certificates, Event and Judge estimates each certificate is about $3 (paper, ink, frame). Certificates are printed and stuffed into frames day of at the show.
HIRE EVENT AND JUDGE:Event and Judge can also be hired for a fee to handle all event registration, payment processing, judging, and printing class winner certificates. Any credit card charges that come through Event and Judge will have a $0.66 plus 6% fee for each credit card charge. Event and Judge has the capability to take credit cards day of event (point of sale with PayPal Here, same fee applies). For day of checks and cash, Event and Judge will not take a fee.
OWNERSHIP:Event and Judge is owned by a Christian, Husband and Father.
Summer of 2016 - Event and Judge was founded by two Oklahoma State University Alumni.
Fall of 2016 - Event and Judge decided to keep the 2016 Stillwater Car Show going and by using smart phones and their web app instead of paper for the judging.
Spring of 2017 - Event and Judge updated the software for better flow, incorporating new features such as: automated class winner certificates, GPS location, and event images.
Fall of 2017 - Event and Judge hosted the 2017 Stillwater Car and Bike show. They enjoyed the hosting the car show, but realized that they are software developers, not event coordinators.
Spring of 2018 - Event and Judge continued to incorporate new features into the service.
Spring of 2019 - Mike became the sole owner of Event and Judge.
Fall of 2019 - Event and Judge worked with Stillwater Antique Classic Car Club and Tim's Body Worx on their yearly car show.
Spring of 2020 - Event and Judge started working on the smart phone app.
Fall of 2020 - Event and Judge worked with Stillwater Antique Classic Car Club and Tim's Body Worx on their yearly car show.